When using Office 365, please observe the relevant data protection information: Softwareīelow are the instructions for the Windows and MacOS system programs for hard disk encryption, and a selection of programs that can be used to encrypt files on the network. via Office 365: ) and install the client. To be able to work with encrypted files in OneDrive, you should obtain OneDrive in advance from the university (e.g. You can find instructions here in the help wiki: Mount network storage (german) OneDrive In order to work with the network storage and encrypted files, you should first mount the network storage. This allows you to work with Sciebo as if it were on your own hard drive and ensures that your data is always kept up to date.įor instructions on how to apply for and install or use the software, see Sciebo and the official Sciebo help pages: Network storage In order to use encryption in Sciebo comfortably, you should in any case install the synchronisation client of Sciebo (Download (). You can find a brief overview of various programs to help you select the encryption software that is best suited for you and your team under Software. Current smartphones and tablets already store all data encrypted on the internal disks. For mobile devices, the operating systems Android, Windows and MacOS offer system programs. This is particularly useful when using confidential data on mobile devices, in shared storage areas such as network storage and in cloud environments. Encrypt an entire partition or hard disk: The advantage of encrypting an entire partition or hard disk is that the data stored there is automatically encrypted or decrypted each time it is accessed.Instructions can be found in the list below. The information security team recommends using Windows 7.zip to create an encrypted archive. You want to encrypt several files or a folder occasionally and save this state for yourself or others: Again, there are several options to manually encrypt multiple files or a folder.You can find instructions in the list below. The information security team recommends the open-source solution 7.zip for Windows. This is recommended when you also want to encrypt files of a different type or even entire folders. Alternatively, you can use a special encryption program. This is suitable if you occasionally want to encrypt a file from this application area. For a collection of links to instructions on how to do this, see External Help Pages. The classic office programs Word, Excel, Acrobat offer the possibility to save encrypted files. by email, store them in the cloud, protect the content from admins. You want to encrypt single files or file folders once or occasionally to send them e.g.The following areas of application can be distinguished: Of the software presented here, only the paid software Boxcryptor Enterprise supports a common key management for groups. Consider in advance whether you only want to encrypt your own data or whether you want to work in a group with encrypted data and corresponding keys. If other people are to have legitimate access to your encrypted data, they need your key.You must therefore store your keys very well. The loss of the key means the loss of the data, because without the key, the data can usually not be recovered. Once encrypted, data can only be decrypted with the corresponding password or certificate. These are usually passwords or certificates. To encrypt data, electronic keys are required, which are used to encrypt and decrypt data.Consider in advance whether you work with confidential data only occasionally and need encryption only occasionally or work with confidential data often to very often. Encrypting data is an additional effort that costs resources (your time, system resources, possibly additional software, and financial resources).What do I have to consider when encrypting data? For further and more detailed information, refer to the article Keeping your Data Secure as well as the sciebo policy (german) and the overview about data classes and their required protection (german). It is mandatory for handling personal data on local terminals or shared storage areas (network or cloud storage). 1.3 Application areas of data encryptionīackground Why should I use file encryption?ĭata encryption is an important measure to protect the contents of your files from unauthorized reading or manipulation.1.2 What do I have to consider when encrypting data?.
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